Set up Domino Server Journaling

Last published : Apr 17, 2026
To set up Domino Server journaling
  1. Open Lotus Notes Administrator.
  2. Select the Configuration tab.
  3. Expand the Servernode and selectConfigurations.
  4. Select the Configuration Settingsdocument from the list, and clickEdit Configuration.
    Note: If you have multiple Configuration Settings documents, you must repeat the following steps for each document.
  5. Select Router/SMTP | Basics in the new, or existing Configuration Settings window that displays.
  6. Set the Address lookupfield toFullnameonly.
    Caution: If this value is not set toFullname only, email messages for users may end up in the company's Unassigned Legacy account.
  7. Select Router/SMTP | Advanced | Journaling.
  8. Enter the following information in the Basics section of the Journaling page:
    Journaling Select Enabled
    Field encryption exclusion list Enter Form; From; Principal; PostedDate
    Method Select Send to mail-in database
    Mail Destination Enter the journaling address that Veritas Services & Support provided to you.
    Journal Recipients Select Enable
  9. Select MIME | Conversion Options | Outbound.
  10. Set the Message Contentfield tofrom Notes to Plain text and HTML.
  11. In the Messaging | Configuration | , click the MIME tab, followed byAdvanced and Advanced Outbound Message Options. SetInternet Mail server sends Notes private items in messagestoDisabled.
  12. In Always send the following Notes items in headers , enter the following as a single string with no spaces:
$JournalRecipients,$JournalRecipientsExpanded_1,$JournalRecipientsExpanded_2,
$JournalRecipientsExpanded_3,$JournalRecipientsExpanded_4,$JournalRecipientsExpanded_5,
$JournalRecipientsExpanded_6,$JournalRecipientsExpanded_7
You must ensure that this entry includes a sufficient number of items for expanded recipients, up to $JournalRecipientsExpanded_n, where n equals the maximum number of possible message recipients divided by 32,000.
This entry ensures that group expansions and original intended recipients are sent properly to Veritas Alta Archiving.
  1. GDD (Global Domain Document) conversions tab settings are used to construct SMTP Internet addresses for users who do not have Internet addresses (primary email address).
To ensure that CloudLink properly constructs the Internet address, the following fields must be defined on the Conversions tab:
  • Local Primary Internet Domain : Local Primary Internet Domain name
  • Domain domain(s) included:NONE-Domain domain(s) position:Left of '@'>Caution: If the conversion settings are not set up as specified, the Internet addresses for users without Internet addresses may not be set up properly. If they are not set up properly, Veritas Alta Archiving may not recognize the domain.
For additional information on the GDD see the following article:
http://www-10.lotus.com/ldd/dominowiki.nsf/dx/understanding-the-global-domain-document-
Configuring the GDD is considered to be necessary for proper operation (IBM best practice).
  1. Select Router/SMTP | Restrictions and Controls| Rules.
  2. Click New Rule to create a new journaling rule. The New Rule window displays.
    Note: The journaling rule determines which email messages are journaled to Veritas Alta Archiving. The information that was provided is for creating a journaling rule that will journal all email messages.
  3. Create the condition to journal all email messages:
    • Select Onin theThis rule is field
    • Select All documentsin the first drop-down list and clickAdd
  4. Create an exception to the condition so that the messages that were sent to your Mail Archive email address are not journaled again:
    • Select Exceptionin theCreate field
    • Select To from the first drop-down list
    • Select is from the second drop-down list
    • Enter your Mail Archive email address in the Value to checkfield, and clickAdd.
  5. Select Journal this message in the drop-down list under the Specify Actions section.
  6. Click Add Action.
  7. Click OK to save the rule.
  8. Click Save & Close to save the Configuration Settings document.
  9. Set the following parameter in the .ini file to keep BCCs intact:
RouterKeepRelayedBCCsIntact=1
  1. Restart the router by entering the following command in the server console and hitting send:
restart task router
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Setting up Domino Mail journaling
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