Assigning departments and exceptions to specific users

Last published : Apr 17, 2026
In addition to viewing the user summary, you can also perform the following actions using the Department > Users > Assign option:
  • Assign departments to a user for a review
Associate departments to a user so that the user can review those departments.
  • Assign exception employees to a user for review
Associate exception employees to a user so that the user can review the items of the exception employees.
  • Assign departments to a user for supervision
Associate departments to a user so that the user can supervise these departments.
  • Assign departments to a user for a passive review
Make the user a Passive Reviewer for the selected departments so that the user can view items and review history, and then assign appraisal status.
Note: You must have theGrant Users Accesspermissions to perform these user actions. By default, users that have theUser Adminrole have these permissions.
To assign a department to a user for review:
  1. In the left navigation pane, click Departments.
  2. Expand Users in the filter pane.
  3. Search for and select the user you want to assign to a department to a review.
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  4. Click the Assignbutton, and then clickDepartments To Review.
The Select one or more departments to review dialog box appears.
  1. Search for and select the departments that you want to assign for review.
    Note: A maximum of 100 departments are displayed and can be selected. If you have more than 100 results, repeat these steps for every 100 departments.
  2. Click OK.
The User Summary page gets refreshed, and the associated departments are displayed for the user.
You can also go to the Role Assignment tab and check the users to whom the department has been assigned for review.
To assign exceptions to a user for review:
  1. In the left navigation pane, click Departments.
  2. Expand Users in the filter pane.
  3. Search for and select the user you want to assign to an exception to a review.
    Note: A maximum of 100 exceptions are displayed and can be selected. If you have more than 100 results, repeat these steps for every 100 exceptions.
  4. Click the Assignbutton, and then clickExceptions To Review.
The Select one or more exceptions to review dialog box appears.
  1. Search for and select the exceptions that you want to assign to review.
  2. Click OK.
The User Summary page gets refreshed, and the associated exceptions are displayed for the user.
To assign departments to a user for supervision:
  1. In the left navigation pane, click Departments.
  2. Expand Users in the filter pane.
  3. Search for and select the user you want to assign to a department to supervise.
  4. Click the Assignbutton, and then clickDepartments To Supervise.
The Select one or more departments to supervise dialog box appears.
  1. Search for and select the departments that you want to assign to supervise.
  2. Click OK.
The User Summary page gets refreshed, and the associated departments are displayed for the user's supervision.
To assign departments to a user for a passive review:
  1. In the left navigation pane, click Departments.
  2. Expand Users in the filter pane.
  3. Search for and select the user you want to assign to a department to a passive review.
  4. Click the Assignbutton, and then clickDepartments To Passive Review.
The Select one or more departments to passive review dialog box appears.
  1. Search for and select the departments that you want to assign to passive review.
  2. Click OK.
The User Summary page gets refreshed, and the associated departments are displayed for the user's passive review.