Restricting users to use hotwords in searches
As an administrator, you can restrict users with department-level permissions from using hotwords when creating or running searches. To do this, disable the following department-level permissions:
-
Search Capture: This permission allows users to create searches. If this permission is not enabled then users cannot view the Search tab.
-
Show Hotwords in Search: This permission allows users to view and use the Hotwords buttons under the Search Terms section.Note: The Show Hotwords in Search permission is enabled by default for users with the Search Capture permission.
If the Search Capture and the Show Hotwords in Search permissions are enabled, users can view the Hotwords buttons under the Search Terms section. Users can click Hotwords... to select existing hotwords and provide new hotwords for searches. See the sample image below.
If the Search Capture permission is enabled and the Show Hotwords in Search permission is disabled, users can create and view the searches, but cannot view the Hotwords... button under the Search Terms section.
Therefore, to restrict the users to view and use the Hotwords, you must enable the Search Capture permission and disable the Show Hotwords in Search permission.
To enable or disable these permissions, see Editing user roles and permissions.